At a Glance

Projecting wirelessly allows you to move freely around the conference room as you present.

In this guide, you’ll learn how to use conference room technology to wirelessly share your device’s screen via Zoom.

Supported devices include Mac, PC, and iOS devices.

Tip: Connect your device to the MIT SECURE wireless network for the best performance.

Update the Zoom App on Your Device

If you haven’t already done so, download and login to the Zoom app on your device. This will allow for easy access to the wireless screen-sharing features of Zoom.

Wireless Sharing for One Presenter

  1. Find the Zoom Room Controller Touch Panel:
    • In large conference rooms, this will be found on the table near the front of the room next to the HDMI cable(s).
      Picture of a large conference room in building E62 pointing to the Zoom Room Controller touchpanel on the table
    • In small to medium-sized conference rooms, this will be found on the table or mounted on the wall near the documentation and/or light switches.
      Picture of a medium conference room in building E52 pointing to the Zoom Room Controller touchpanel on the tablePicture of a small conference room in building E52 pointing to the Zoom Room Controller touchpanel on the wallPhoto of Zoom Panel in Classroom
  2. Hold your device a few inches away from the Zoom Room Controller Touch Panel.
    Photo of someone holding an ipad close to a zoom room controller
  3. In the Zoom app on your device, click on the Share Screen button.
    Screenshot of the share screen button in the zoom desktop application
  4. Optional: If your device does not automatically connect to the Zoom Room Controller Touch Panel, do the following: 
    • On the Zoom Room Controller Touch Panel, tap Share Screen.
      Screenshot of the presentation tab in the zoom room controller
    • On the Zoom Room Controller Touch Panel, tap Desktop [1] (regardless of what device you’re using) and locate the Sharing Key [2] for screen sharing (e.g., EZNULS).
      Screenshot of the screen share information on the zoom room controller
  5. On your device, enter the provided Sharing Key into the Share Screen prompt.
    Screetshot of the share screen dialog in the zoom desktop application to enter in the sharing key or meeting id
  6. If your connection drops, repeat the steps above.
  7. If you need a higher-level quality video (high frame rate and full HD), there is an HDMI option in the room.

Wireless Sharing for Multiple Presenters

This feature allows multiple presenters to connect to the wireless screen-sharing system simultaneously. Presenters can easily trade off or switch between their screens without manual reconnections or interruptions.

  1. Find the Zoom Room Controller Touch Panel:
    • In large conference rooms, this will be found on the table near the front of the room next to the HDMI cable(s).
      Picture of a large conference room in building E62 pointing to the Zoom Room Controller touchpanel on the table
    • In small to medium-sized conference rooms, this will be found on the table or mounted on the wall near the documentation and/or light switches.
      Picture of a medium conference room in building E52 pointing to the Zoom Room Controller touchpanel on the tablePicture of a small conference room in building E52 pointing to the Zoom Room Controller touchpanel on the wall
  2. Tap Share Screen
    Screenshot of the presentation tab in the zoom room controller
  3. The room automatically routes the wireless content to the main display.
    A picture of the sharing information in a Zoom Meeting
  4. Gather everyone’s attention and have group leaders and/or presenters click on the Join button in their Zoom app on their laptops.
    Screenshot of the Zoom main app interface with an arrow pointing to the join button
  5. Locate the Meeting ID at the bottom of the sharing information on the projector.
    Picture of the Zoom wireless sharing information with the meeting ID highlighted
  6. Back on the laptop, enter the Meeting ID [1] and ensure “Don’t connect to audio” has a checkmark [2].
    Screenshot of the Join Meeting dialog in Zoom bringing attention to the meeting ID field and the don't connect to audio.
  7. Everyone will see a familiar Zoom interface where they can click on “Share Screen” when they are ready to present.
    Screenshot of the zoom interface in a screen sharing session with an arrow pointing to share screen and the screensharing

Tip: If you’re using an iPad, migrate all of your PowerPoint presentations to O365, Dropbox, or other popular platforms so you can access them on the iPad app for PowerPoint. Use four fingers to swipe back and forth. This allows you to quickly move between other apps such as Explain Everything.

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