At a Glance

In this guide, you’ll learn how to pre-assign participants to breakout rooms for a Zoom meeting.

Manually creating breakout rooms during a live Zoom meeting can be challenging and may use up a lot of valuable interaction time, especially for larger audiences. Pre-assigning breakout rooms can help make the transition from the main meeting room to a breakout room much smoother and quicker.

As a Zoom Scheduling Host, you can split your meeting participants into breakout rooms when scheduling the meeting. This can be useful if you already know how you want to split up your participants, especially for larger classes or classes with a lot of moving parts.

Note: Only the Meeting Owner or Zoom Scheduling Host can pre-assign participants to breakout rooms.

Limitations

  • Users who join a Zoom meeting using the Zoom Mobile App or H.323/SIP devices can participate in breakout rooms but cannot manage them.
  • Zoom Rooms and H.323/SIP devices cannot be pre-assigned to breakout rooms.
  • Users who join a Zoom meeting using Chromebooks/Chrome OS are unable to join breakout rooms.

Pre-Assign Breakout Rooms

  1. Go to https://mit.zoom.us/ or Canvas and login using your MIT Kerberos credentials.
    • Note: Because participants will already be logged in to Canvas, scheduling the meeting using the Zoom LTI in Canvas will increase the number of students successfully pre-assigned to their rooms.
  2. Click Meetings in the Main Menu.
    Click on Meetings in Sidebar
  3. Click on the title of the scheduled meeting you want to pre-assign breakout rooms for.
    Click on Upcoming Meeting Topic
  4. Click the Edit button.
    Click on Edit

    • IMPORTANT:
      • If this is a recurring meeting, an Edit Meeting window will appear.
      • Click the All button if you’d like to have the same breakout rooms for every occurrence.
      • Click the Only this meeting button if you have different breakout rooms for specific events.
        Click on All within Edit Meeting Dialog Box
  5. Under Options, click Show.
    Screenshot of the zoom meeting options button
  6. In the Meeting Options section, select the Breakout Room pre-assign checkbox and click Import from CSV.
    Click on Breakout Room Pre-assign and Import from CSV
  7. Click Download to download a sample CSV file you can fill out.
  8. Open the CSV file with spreadsheet software, such as Microsoft Excel.
  9. Fill in the Pre-assign Room Name column with the breakout room name, and the Email Address column with the assigned participant’s email address.
    Zoom Preassign BreakOut Rooms Template Example View in CSV format
  10. Save the file.
  11. In the Import Rooms and Participants from CSV file window, click Browse and navigate to the CSV file.
    Click Browse or Drag and Drop into the highlighted area
  12. The breakout room participants from your CSV will appear in the Breakout Room Assignment window. Click Save.
    Click Save within Breakout Room Assignment
  13. If you need to add or remove rooms or participants, click Edit and edit the breakout rooms as needed. When finished, click Save.
    Click Edit in Breakout Room
  14. Click Save.