At a Glance

MIT Sloan has many classrooms outfitted to connect directly to a Zoom meeting using a product called a Zoom Room. This allows you to leverage the audio and camera systems in the room. Hearing the audience and presenter clearly can go a long way to make your recitation or meeting more productive.

Connect the Room to Zoom

The meeting will connect automatically in many rooms if you are receiving AV support from MIT Sloan Technology Services. If you are connecting to a meeting that is not on the room’s schedule, follow these steps to join the meeting with the room.

  1. Locate the Zoom Room Controller on the wall near the lights and shades controls.
    Photo of the zoom room controller location in the classroom
    Photo of Zoom Panel in Classroom
  2. Tap Join on the left of the Touch Panel.
    Screenshot of the Zoom room controller interface with an arrow pointing to the Join button
  3. Enter the Meeting ID and Passcode (if necessary).
    Screenshot of the zoom room controller dial pad for joining a meeting
    Screenshot of the Zoom Room controller passcode dialog

Set up the Room

The classroom can be configured in a multitude of ways for teaching and learning scenarios. We have learned the best way to set up a classroom for most events with remote participation. We will be using a Quick Start for Remote or Local Presentations.

  1. Navigate to the Touch Panel on the Teaching Table in the front of the classroom.
    Photo of Teaching Table in Classroom
  2. On the Touch Panel on the Teaching Table, tap Conferencing in the top right.
  3. Choose Local Presenter if you’re presenting from the room or Remote Presenter if someone is calling in.
    Screenshots of the zoom quickstarts in the conferencing panel

Control the Cameras

In order to set the best camera angle, you will need to go to the front of the classroom and use the large touchpanel again. The following steps will show you or someone in the room how to preview and control the cameras:

  1. There are two cameras in the classroom. One is mounted in the back of the room and is called the Presenter camera. The other is mounted near the boards and points toward the Audience.
  2. The middle section of the conferencing panel adjusts the angle and zoom level of the selected camera. Podium and Wide are our most commonly used settings and can be quickly recalled on the right. The left has pan, tilt, and zoom controls to move the camera around.
  3. The Auto Tracker will make the camera automatically follow the person in the front of the room. It is not perfect, so it is good to keep an eye on how it’s doing, if possible.
  4. Preview Camera will send the selected camera to a couple of screens so you can keep an eye on what the people in Zoom see.

Tip: Use the Auto Tracker if the people on Zoom need to read the boards.

Control the Audio

To control the audio, use the audio options at the bottom of the Conferencing window. 

  1. Local Mute: Mutes the audio from the classroom.
  2. Call Volume: Increase or decrease the volume of the remote participants in the Zoom meeting.
  3. Call Mute: Mute the audio from the Zoom meeting.
    Screenshot of the audio controls on bottom of the conferencing panel

Wrap up

  1. When you are finished with your meeting, please return to the Zoom Room Controller Touch Panel on the wall in the front of the room.
  2. Tap the Leave button at the bottom of the screen.

Need additional support? If you have an event where a technician is needed for support, please fill out our AV Event Request Form form to kick off our normal process.